Clause-Level Mapping & Audit Reports

Compliance Tracker Overview

Saphira’s Compliance Tracker provides a structured, step-by-step workflow for mapping your project documentation against safety standards clauses—generating audit-ready compliance reports that demonstrate regulatory conformance. Entry Point: Dashboard → Compliance Tracker or dedicated Compliance Tracker application The Compliance Tracker uses a sidebar-based navigation with five main sections:

Tab	Purpose	Key Actions
Dashboard	Overview & statistics	View compliance progress, quick actions
Survey	Applicability assessment	Answer questions to filter relevant clauses
Clauses	Clause-by-clause compliance	Review, document, test each clause
Documents	Centralized evidence management	Upload mandatory ISO documents
Tests	Test execution & evidence	Track test status and upload evidence
Report	Audit-ready exports	Generate PDF, CSV, JSON reports

Phase 1: Dashboard Overview

The Dashboard provides an executive summary of your compliance status.

Compliance Statistics

Progress Metrics

Real-time statistics showing:

Compliance Percentage: Overall progress (e.g., 65%)
Compliant: Clauses fully satisfied with evidence
In Progress: Clauses currently being addressed
Pending: Clauses awaiting review
Not Started: Clauses not yet addressed

Progress bar visualizes completion status at a glance.

Quick Actions

From the dashboard:

Continue Survey: Resume applicability questionnaire
View Pending Clauses: Jump to incomplete clauses
Generate Report: Quick export of current status
Ask an Expert: Get guidance on complex clauses

Phase 2: Applicability Survey

The Survey phase helps you identify which clauses apply to your specific product or system, reducing compliance scope to only relevant requirements.

How the Survey Works

Load Survey Scenario (Optional)

Pre-configured scenarios for common product types:

Industrial robot applications
Autonomous mobile robots (AMRs)
Agricultural machinery
Custom product type

Loading a scenario pre-fills answers based on typical configurations.

Answer Applicability Questions

For each question:

Read the question (e.g., “Does your truck operate in outdoor environments?”)
Click Yes or No
Related clauses are automatically shown/hidden based on your answer

Each question displays affected clause IDs (e.g., “Affects 12 clauses: 4.1, 4.2.1, 4.3…”)

Review Survey Impact

Survey Impact Statistics card shows:

Metric	Description
Questions Answered	X/Y questions complete (e.g., 15/20)
Applicable Clauses	Number of clauses you must address
Non-Applicable	Clauses hidden based on survey
Total Clauses	Full count in the standard

Complete Survey

Click Complete Survey → to proceed to clause assessment.You can return to modify survey answers at any time—clause filtering updates automatically.

Survey Answer Tags

Each survey question is linked to tags that match clause relevance:

outdoor_operation → outdoor-related clauses
navigation_sensor → sensor-specific requirements
human_interaction → human-machine interface clauses
baseline → always-applicable core requirements

Phase 3: Clause-by-Clause Compliance

The Clauses tab is where you manage compliance for each applicable requirement.

Clause List View

Advanced Filtering

Filter clauses using multiple criteria:Relevance Filter:

All Clauses
Relevant Only (survey-filtered)
Hidden by Survey
Marked Irrelevant (manual override)

Compliance Status:

Not Started
In Progress
Pending / Pending Review
Compliant

Document Status:

All Documents
All Uploaded (complete)
Missing Documents
No Documents Required

Questions Status:

All Answered
Has Unanswered
Has Questions

Shareable Links

Each clause has a shareable URL:

Click the 🔗 link icon on any clause
URL is copied to clipboard
Share with team members for direct access

Format: ?tab=clauses&clause=5.2.1

Clause Detail View

Clicking a clause opens its full detail page with multiple tabs:

Documents Tab

Mandatory ISO Documents

Shows documents required for this specific clause:For each linked document:

Document Name: e.g., “Verification Report”
Purpose: Why this document is needed
Related Clauses: All clauses this document covers
Status: Uploaded ✓ or Pending

Actions:

Upload: Add document file
Replace: Update with newer version
Remove: Delete uploaded document

Text Entry Option

For some requirements, you can provide text instead of documents:

Click ✏️ text entry button
Enter documentation details, reference numbers, or explanations
Click Done to save

Text entries count as evidence when file upload isn’t practical.

Tests Tab

Test Execution

For each test defined in the clause:Test Information:

Test name and description
Pass criteria (specific acceptance requirements)

Status Selection:

Not Started
In Progress
Passed
Failed

Test Results: Enter observations when passed/failed

Test Evidence Upload

Attach evidence files to each test:

Click Add Evidence
Optionally add description
Choose file(s) to upload
Evidence is linked to that specific test

Evidence list shows:

File name with 📎 icon
Upload date
Optional description
Remove (✕) option

Questions Tab

Verification Questions

Answer clause-specific verification questions:Question Types:

Boolean: Yes/No buttons
Text: Free-form text entry
Dropdown: Select from predefined options

Answers are saved automatically and displayed in a confirmation box.

Requirements Tab

Verification Methods

Shows required verification methods:

Code	Method	Description
D	Design Review	Design analysis and documentation review
I	Inspection	Visual or physical inspection
M	Measurement	Quantitative measurement against criteria
F	Functional Test	Dynamic testing of functionality
C	Calculation	Mathematical analysis or simulation

Referenced Standards

Lists other standards cross-referenced by this clause:

IEC 61508-1, IEC 61508-2
ISO 12100
ISO 13849-1, ISO 13849-2
And more…

References Tab

Annex Links

References to standard annexes containing:

Detailed methodology
Example calculations
Informative guidance

Table & Figure References

Tables and figures referenced by the clause:

Table ID and title
Purpose description
Figure illustrations

Clause Status Management

Compliance Status

Update clause status via dropdown:

Status	When to Use
Not Started	No work begun
In Progress	Actively collecting evidence
Pending	Evidence submitted, awaiting action
Pending Review	Ready for compliance review
Compliant	Fully satisfied with evidence

Mark as Irrelevant

Manual override for clauses that don’t apply:

Click Mark as Irrelevant button
Clause is visually dimmed and excluded from statistics
Click Mark as Relevant to reverse

Use when survey filtering doesn’t capture specific exceptions.

Phase 4: Document Management

The Documents tab provides centralized management of all mandatory ISO documents.

Document Requirements Master List

Mandatory Documents

ISO 3691-4 example requires 19 core documents:

#	Document	Related Clauses	Purpose
1	Instruction Handbook / User Manual	6.2, 6.2.1-6.2.3	Safe operation info
2	Routine Service & Maintenance Manual	6.2.4, 6.2.5	Maintenance schedules
3	Verification Report	5, Annex E	Safety verification
4	Test Reports	5.2, 5.3, 5.4	Test results
5	Safety Validation (PL Verification)	4.11, Table 3	ISO 13849-1/-2 validation
6	Quality Control Documentation	5.4.1	Manufacturing QC
7	Operating Information Specifications	6.2.5	Load characteristics
8	Site Safety Guidance	6.2.6	Site-related safety
9	Floor/Ground Condition Spec	6.2.7	Surface requirements
10	Marking/Warning Sign Dossier	6.3	ISO 7010/15870 signs
…	…	…	…

Document Progress

Header card shows:

Uploaded: Documents successfully uploaded
Pending: Documents still required
Total Required: Full document count
Progress Bar: Visual completion percentage

Document Table

For each mandatory document:

Column	Description
#	Document number
Document Name	Official document title
Clause/Annex	Clickable links to related clauses
Purpose	Why document is required
Status	Uploaded ✓ or Pending badge
Actions	Upload / Replace / Remove buttons

Document Actions

Upload: Click to select and upload document file
Replace: Update existing document with new version
Remove: Delete uploaded document
View Clause: Click clause ID to navigate to that clause

Phase 5: Test Evidence Management

The Tests tab provides a consolidated view of all tests across all clauses.

Test Progress Overview

Overall Test Completion

Progress bar showing X / Y tests completeStatus Breakdown Grid:

Passed: Tests that met criteria (green)
In Progress: Tests currently running (yellow)
Failed: Tests that didn’t meet criteria (red)
Not Started: Tests not yet begun (gray)

Evidence Summary

Total test evidence uploaded across all clauses.

Tests by Clause

For each clause with tests:

Clause Test Card

Clause ID and Title
Progress: X of Y tests passed
Badge: ”✓ All Passed” or “X/Y”

For each test within the clause:

Test name and description
Pass criteria in blue highlight box
Status dropdown
Result text area (when passed/failed)
Evidence upload section

Quick Navigation

Action Required Alert

When tests are incomplete:

Orange alert box showing pending test count
List of clauses with pending tests
Go to Clauses to Complete Tests → button

Phase 6: Audit Reports

The Report tab generates audit-ready documentation in multiple formats.

Report Export Options

PDF Report

Formatted document with:

Executive summary
Compliance statistics
Clause-by-clause status
Deep links to clauses
Evidence references

CSV Report

Spreadsheet-compatible:

One row per clause
All status columns
Document counts
Test results
Links included

JSON Report

Structured data export:

Complete clause data
Survey answers
Statistics object
Machine-readable

Report Contents

Executive Summary

Overall compliance percentage
Clause count breakdown by status
Document upload progress
Test completion statistics

Clause Matrix

Full compliance matrix including:

Field	Description
Clause ID	Standard section reference
Title	Clause name
Status	Compliance status
Relevant	Yes/No based on survey
Documents	X/Y uploaded
Tests	X/Y passed
Questions	X/Y answered
Verification Methods	D/I/M/F/C codes
Referenced Standards	Cross-references
Link	Direct URL to clause

JSON Report Structure

{
  "generatedAt": "2026-01-01T12:00:00Z",
  "standard": {
    "id": "ISO_3691_4",
    "title": "ISO 3691-4:2020"
  },
  "statistics": {
    "totalClauses": 142,
    "compliant": 98,
    "inProgress": 20,
    "pending": 16,
    "notStarted": 8
  },
  "surveyAnswers": [
    {
      "id": "q1",
      "question": "Does your truck operate outdoors?",
      "answer": "Yes",
      "tags": ["outdoor_operation"],
      "related_clauses": ["4.3.1", "4.3.2"]
    }
  ],
  "clauses": [
    {
      "id": "5.1.1",
      "title": "General requirements",
      "status": "Compliant",
      "relevant": true,
      "markedIrrelevant": false,
      "documentsRequired": 3,
      "documentsUploaded": 3,
      "testsPassed": 5,
      "totalTests": 5,
      "questionsAnswered": 2,
      "totalQuestions": 2,
      "verificationMethods": ["D", "I", "F"],
      "referencedStandards": ["IEC 61508-1"],
      "link": "https://app.saphira.ai/compliance?clause=5.1.1"
    }
  ],
  "documents": {
    "uploaded": 15,
    "total": 19
  }
}

Supported Standards

IEC 61508 - Functional Safety

Complete IEC 61508 series coverage:

IEC 61508-1: General requirements
IEC 61508-2: Hardware requirements
IEC 61508-3: Software requirements
IEC 61508-4: Definitions and abbreviations
IEC 61508-5: Examples of methods
IEC 61508-6: Guidelines on application
IEC 61508-7: Overview of techniques and measures

Features:

SIL determination support
PFH/PFD calculation tools
Architectural constraints verification
Lifecycle phase tracking

UL 4600 - Autonomous Products

Comprehensive UL 4600 clause mapping:

Safety case requirements
ODD (Operational Design Domain) definition
Risk assessment methodology
Verification and validation
Human-machine interaction
Data recording requirements
Cybersecurity considerations

Features:

Argument structure templates
ODD completeness checking
Safety performance metrics
Field monitoring requirements

ISO 12100 - Safety of Machinery

Complete risk assessment framework:

Hazard identification methodology
Risk estimation techniques
Risk evaluation criteria
Risk reduction strategies
Protective measure hierarchy
Documentation requirements

Features:

Risk graph method support
Severity/Probability/Avoidance ratings
Protective measure tracking
Residual risk documentation

ISO 13849 - Safety-Related Control Systems

ISO 26262 - Automotive Functional Safety

Complete automotive functional safety:

ASIL determination
Safety lifecycle management
Hardware/software requirements
Verification and validation
Confirmation measures

ISO 25119 - Agricultural Machinery

Agricultural vehicle safety:

AgPL determination
Tractor/implement integration
Agricultural-specific hazards
Environmental considerations

ISO 3691-4 - Driverless Industrial Trucks

Automated guided vehicles (AGVs):

Person detection requirements
Stability and braking tests
Operating zone definitions
Safety-related control systems

AI-Powered Compliance Features

Automated Clause Assessment

AI Document Analysis

For each standards clause, Saphira:Requirement Breakdown:

Identifies key requirement components
Determines measurable criteria
Identifies evidence types needed
Maps dependencies on other clauses

Document Search:

Searches project documents for direct evidence
Finds explicit compliance statements
Locates relevant technical specifications
Identifies test results and certifications

Compliance Assessment:

COMPLIANT: Clear evidence demonstrates full satisfaction
PARTIALLY_COMPLIANT: Some evidence exists but gaps remain
NON_COMPLIANT: Insufficient or no evidence found

Confidence Scoring

Each assessment includes confidence rating (0.0-1.0) based on:

Quality and specificity of evidence
Completeness of requirement coverage
Reliability and verifiability of documentation
Direct vs. indirect evidence

Gap Analysis & Todo Generation

Automatic Gap Detection

For non-compliant or partially compliant clauses:

Field	Description
Gap Description	Specific aspect not addressed
Severity Level	CRITICAL / HIGH / MEDIUM / LOW
Missing Evidence	Type of evidence needed
Compliance Risk	Regulatory or safety risk created

Actionable Todos

Automatically generated from gaps:Immediate Actions (0-2 weeks):

Quick documentation updates
Simple procedure modifications
Evidence collection from existing sources

Short-term Actions (2-8 weeks):

Document creation or updates
Process improvements
Testing or validation activities

Long-term Actions (2+ months):

Design changes or modifications
Major process overhauls
Comprehensive validation activities

Validation Agent

LangChain/LangGraph Validation

AI validation workflow:

Retrieves relevant document context via RAG
Validates requirement against documentation
Scores compliance with configurable strictness
Generates detailed assessment with evidence links

Matching Strictness

Configure validation strictness (0-5):

Level	Mode	Behavior
0-1	Lenient	Accepts indirect evidence
2-3	Moderate	Requires clear relation
4-5	Strict	Demands explicit evidence

Integration & Export

Export Formats

Format	Use Case	Contents
CSV	Spreadsheet analysis	Compliance matrix, links
JSON	System integration	Full structured data
PDF	Audit submission	Formatted report
Excel	Multi-sheet workbook	Analysis tabs

Integration Capabilities

Compliance data integrates with:

GSN Safety Case: Evidence nodes link to clause compliance
Requirements Management: Traceability to requirements
FMEA Analysis: Failure modes linked to safety clauses
Certification Portals: Export for TÜV, Intertek, Pilz

Document Extraction

Extract requirements from standards documents

GSN Safety Case

Build Goal-Strategy-Evidence chains

FMEA Analysis

Link failure modes to safety clauses

Test Generation

Generate tests from clause requirements

Get Started

Extraction & Requirements

Safety Analysis

Verification & Compliance

Safety Case & Standards

​Compliance Tracker Overview

​Workflow Navigation

​Phase 1: Dashboard Overview

​Compliance Statistics

​Phase 2: Applicability Survey

​How the Survey Works

​Survey Answer Tags

​Phase 3: Clause-by-Clause Compliance

​Clause List View

​Clause Detail View

​Documents Tab

​Tests Tab

​Questions Tab

​Requirements Tab

​References Tab

​Clause Status Management

​Phase 4: Document Management

​Document Requirements Master List

​Document Table

​Document Actions

​Phase 5: Test Evidence Management

​Test Progress Overview

​Tests by Clause

​Action Required Alert

​Phase 6: Audit Reports

​Report Export Options

PDF Report

CSV Report

JSON Report

​Report Contents

​JSON Report Structure

​Supported Standards

​AI-Powered Compliance Features

​Automated Clause Assessment

​Gap Analysis & Todo Generation

​Validation Agent

​Integration & Export

​Export Formats

​Integration Capabilities

​Related Features

Document Extraction

GSN Safety Case

FMEA Analysis

Test Generation

Compliance Tracker Overview

Workflow Navigation

Phase 1: Dashboard Overview

Compliance Statistics

Phase 2: Applicability Survey

How the Survey Works

Survey Answer Tags

Phase 3: Clause-by-Clause Compliance

Clause List View

Clause Detail View

Documents Tab

Tests Tab

Questions Tab

Requirements Tab

References Tab

Clause Status Management

Phase 4: Document Management

Document Requirements Master List

Document Table

Document Actions

Phase 5: Test Evidence Management

Test Progress Overview

Tests by Clause

Action Required Alert

Phase 6: Audit Reports

Report Export Options

Report Contents

JSON Report Structure

Supported Standards

AI-Powered Compliance Features

Automated Clause Assessment

Gap Analysis & Todo Generation

Validation Agent

Integration & Export

Export Formats

Integration Capabilities

Related Features